A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. 1. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Its time to refine the design of your new intranet. 3. From the home page of the intranet, choose "New" > "List" in the menu. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. That means you should send them announcement emails when you have new products, events, or changes within your business. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. In the example below, workers can log in using their Google or Office 365 password. And advanced search functions such as. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Leadership communication is the information exchanged between leadership and the workforce. If you want to improve the performance of team members who are considered "average," do the same for them. Interactive tour. There are a few elements that we recommend for a successful launch day. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. On the smaller screen format, they work much better than mega menus. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. 10. 1. No doubt, you will have several intranet content creators and editors identified across the organization. Storing all company data and information on your intranet means staff know exactly where to go. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. It is my great pleasure to announce that he will be joining us in the . Requesting replacement equipment from IT. Workers can personalize their communication preferences and cut out unnecessary noise. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Accordions and expanding text options help you convey more information in less space. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Here is an administration example taken from a MyHub Intranet site. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. How do you choose the right intranet development option? Access to all content and resources is easy with the navigation tabs. So, if you need to concentrate on that vital task, you can do so without any distractions. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. Wayfinding helps users to find their way around the site. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. The homepage also has a brief mission statement. New team members will be grateful they wont have to remember every colleagues name and job title from day one. The standard 9 to 5 office worker is fast becoming a thing of the past. What Should You Look For With a Company Intranet? Here they are: 1. The intranets notifications tool is a very handy feature. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. Keeping it simple means the administrative burden can be shared across the organization. "It is my privilege to promote [employee name] to [new job title].". Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Here are some examples: 1. A Company Directory. This includes updates on strategy, progress, and other company-wide announcements. Profile give managers the ability to talent scout. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. It doesnt always have to be about words. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Hickam Federal Credit Union intranet example. Intranets offer a range of solutions to businesses of all sizes and in all sectors. It dictates how users find data within the site. But many people still wonder why they might need one or why their current solution isnt working for their company. Why not use a colorful visual to grab users attention. Upload files, videos, and images. User profile pages are an invaluable way of introducing employees to each other. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. The healthcare industry is infamous for high turnover rates, reaching. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. Avoiding trigger words that will send your email into the spam folder. Intranets have now been around since the 1990s. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . Site maps provide an overview of the entire site and assist in the review and management of content. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. The user instinctively knows they can click on the link for more detailed information. Intranet Launch Ideas. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. It is well worth the investment of time to make sure the intranet has a consistent presentation. We are delighted to have you on our team! Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. . Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Celebrate the career of the retiring employee. Keep it simple. We'd love to chat with you more about how HR Cloud can grow your business. The intranet was, as such, of little value to employees, if not a waste of resources. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. Example #2: Informal recognition with a "kudos" in healthcare. Test out the intranet design on smartphones and tablets before going live. The intranet will be the go-to platform for staff. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. User colors and different fonts and font sizes to highlight the main headings from sub-headings. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. In this example, they have the latest company news clearly positioned below the main intranet banner. Crisis Communications. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. Advanced search will make it easy for workers to find colleagues. give regular status updates at meetings. Designed for advanced intranet administrators, the tool is super-easy to use. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. Internal Communication Examples of Leadership Comms. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! Provides complete control over your intranet design. Announce your new product Send it 1 week before the launch. What is an intranet? This example shows how you can group forms in a single area on your intranet, providing easy online access. However, the most common and important types are in-app messages, emails, and social media posts. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Well take a look atspecific examples of how a few industry-leading companies are using thebest intranet platformsin innovative new ways. Something along the lines of "Check out our new website," with a link is appropriate. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. Looking for some intranet design inspiration? Example #5: Brand advocacy in fast casual dining. Popular Examples of Intranet and Office 365 and Components. Utilize user profiles to support knowledge management and knowledge sharing. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. Anyone can share, comment, and provide feedback. The search function is available for team chat, making it easy to locate just what you need. Clinked Best for: being a white-labeled intranet app. Page, section, and content headings need to be specific and relevant. 1. We discuss how to keep your intranet engaging. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. How Has Intranet Technology and the Workplace Changed? A great example of how to do it is shown below. Try to avoid using pictures sourced from the web. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Say, for example, you want to change the color scheme in line with your new corporate image. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Some businesses organize the intranets content by team or department. Click the "+" sign, then choose List. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. This also opens up a whole range of options. Always test it on a mobile device if you can beforehand. Insert YouTube or Vimeo videos directly in your intranet. Updates are made in real-time with the intranet automatically saving the information. Do away with complicated track changes and emailed versions of documents. You can create a small graphic to include in the signature if you want something extra special. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). In our experience, younger generations use the search site tool as a navigation aid. 3 Examples of How Different Industries Use Intranet. A poor design, however, will leave staff frustrated and switching off. Search results can be filtered by job title, location, or team. Okta SSO simplifies the way users connect. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. Use a consistent page layout and neutral color palette. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. This is critical for remote workers and non-desk staff. Most people prefer images and diagrams over big blocks of text. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. Engaging and low-cost, video is becoming even more important in the context of distributed teams. Employees can connect with colleagues in a team or project setting as well individually. Custom integrations mean employees dont waste time switching between different platforms and logins. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. The answer is probably too much. Older generations, however, tend to navigate through the pages to find the information they are looking for. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Existing employees can go to the tables and ask their new coworkers questions. A wide variety of industries from only four countries were represented this year. It sets out what the site is all about so the user is clear whats in store. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). As an employer, sending your team the retirement announcement email to inform them about their colleague . Alongside contact details and the department is a link to more detailed staff profiles. An internal job posting email template. Adding pages and editing sections become much easier with that high-level picture. How about mixing things up and using videos, webinars or wikis from time to time. Very cost-effective when bundled with other Microsoft 365 products. And thats why accurate, descriptive headings are so important. Employees can upload pictures from a corporate event and share them with the whole company. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Test drive your mobile intranet design before going live to ensure its fit for purpose. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. Employees use it to work on projects, read company announcements, and find files. And a site map also simplifies that task. Page permissions restrict who can create and edit content. Benefits is another interesting SharePoint template available for free. And provide better oversight of team-wide training and development needs. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. Set up public or private chats on the intranet. You can welcome staff with a single liner such as, "Welcome to the company! You can also quickly identify any duplicate content and rationalize information across the entire site. 1. Chats can be public or private, group or individual. Its a simpler and more effective way of getting things done. And if you are using lots of videos on your intranet, then upload them first to YouTube. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. The interactivity features so commonly today were virtually unknown. Users simply click on the tab for a full menu of options. However, be careful not to overdo the number of child pages. Post on Social Media. Showcase a sale. Following this rule also helps you focus on whats really important. Easily embed assets and have centralized permissions applied. And its even more important to have an uncluttered look thats easy to find your way around. As a result, many companies have opted instead for a task-based approach to intranet navigation. Benefits. New business announcement email. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. All navigation categories should be logical and unambiguous. Even non-technical staff will find intranet management easy. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. All the best intranets make sure this information is organized logically, so it is easily accessible. Video is a powerful way to impart information or get corporate messages across. Employee profiles differ from company to company but often include areas of expertise and current projects. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. It is the fastest and easiest mode. Nowadays, its essential to have a mobile-responsive intranet. For example, always place your main content in a full-width or 2/3rds column. Bringing them together, bringing out the best in them, and enriching your company culture in the process. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. Connect Your Remote Workers. Avoid confusing and unclear category labels. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Use the intranets simple administration tools to restrict forum access to relevant personnel. Alternatively, you can use an embedded G Suite or Office 365 app. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. In the present-day digital age, it is important to have a tool that keeps your company connected. Company news and announcements. Keep it simple and avoid using jargon or technical language. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. Prominent latest news headlines ensure staff dont miss vital company announcements. Leaders can still be visible and accessible. Idea #21: Connect with virtual employees through video conference. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Whats more, it doesnt have to be all about work, all of the time. The staff directory allows employees to see who is online. All you need to do is select the appearance tab and click on the color you want from the palette. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. To add (display) the web part on the page, Edit the page. Please find a copy of our staff handbook. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Intranet presentation are increasingly used to manage important messages and encourage their entire workforce to do select... Websites with all the great custom options available, implementing an intranet will be the platform... 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