resolve comments in word greyed outresolve comments in word greyed out

Figure 2. Thereby, only comments and revisions made by the people checked in the list will be shown in the document. Resolved comment threads won't appear in the margin (though you can still find them in the Comments pane) to help you stay focused on what's active. The shading color on the commented text depends on your setting for markup of comments in theAdvanced Track Changes Options dialog box. Review tab > Tracking group > Display for Review: Review tab > Tracking group > Show Markup > Balloons >. As opposed to Word's own functionality, the DocTools CommentManageradd-in lets you delete all resolved comments with the click of a button. Click OK. You must be a registered user to add a comment. The comments are no longer numbered when shown in balloons. Select the Post commentbutton or press Ctrl + Enter. Select a comment in the Comments pane. First, open a Word document andhighlight the content that you would like to leave a comment on. The procedure may remove data that cannot be restored. Click, changes the author name in all comments to "Neutral Name", changes the initials in all comments to "NN". Super User is a question and answer site for computer enthusiasts and power users. The Resolve icon changes to Reopen. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. On the other hand, new property values or custom document properties you add will remain in the document unless you repeat the steps above. The dialog box has options for both comments and revisions, i.e. Learn more about DocTools DocPropertyManager. My Word add-in DocTools CommentManager provides a lot of tools that can help you work more efficiently with comments in Word. After you post, others will be able to see your comment. Comments are especially useful in the editing and reviewing process of a Word document. Comments in documents generally represent questions, ideas, or concerns about the content. Figure 25. Making statements based on opinion; back them up with references or personal experience. If you copy content in that contains comments and paste the copied content elsewhere, in the same Word document or in another Word document, the comments will be copied too. The macro below will handle all comments in the active document. If you want to print comments only, without the content of the document, follow these steps: Note that theDocTools CommentManager add-in lets you extract comments to either Word or Excel. Bottom-left part of Save As dialog box - turn off Maintain compatibility with previous versions of Word to convert the document to your version of Word. Modern comments sets the stage for a richer Word collaboration experience for you and your teams by enabling modern features such as @mention notifications and more. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. If the issue you commented on has been resolved, you can remove the note to keep things looking clean. Note that hiding comments and tracked changes only determines how your document is shown right now. However, the method may remove more information than you like. If you want to review the resolved comments before deleting them, DocTools CommentManageroffers another practical feature. Figure 15. "Video Frame Rate" should now be enabled. Visually, the coloured highlight of the word in the text becomes lighter, and the comment in the margin on the right becomes greyed out, though it is still accessible in the same way as any other comment. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on. If you want to clean up some comments in the sidebar, use Delete. Notification emails let your collaborators know theres been new activity in the comment thread, gives them a preview of the document content where the comment was made, as well as the comment you left. Now, type out your reply and save the response. For example, you may want to use neutral values in Word documents you share with external people. However, the comment remains in the document until you delete it. Figure 5B. First, you need to open the Microsoft VBA Editor. We will continue to iterate to ensure that comments can be clearly associated with referenced content. Therefore, I have used "delete" in the following. You can change the position and width of the balloon area via the Advanced Track Changes Options dialog box. If you're an enterprise user working in a document saved to the cloud, you can use @mention to address a specific person in a comment or reply. For examples, the widths of tables created in Word 2010 and earlier may change when converted to Word 2013 format or later (due to changes of how cell margins are handled). If you know the document contains comments but you can't see them, follow CHECK 1, CHECK 2, and CHECK 3 below. You may have noticed that the Comments group in the Review tab includes a command named Show Comments. The colors will be selected by Word and cannot be defined by you. First-level comments and replies to first-level comments. Modern Comments work quite differently than comments in Word have been working for years. Even if I insert a new comment, I can't resolve it. All replies will appear on the same level they will all be shown as replies to the first-level comment even if a reply is actually written as a reply to another reply. However, if you hover the mouse over a comment icon, the related comment text is marked. It only takes a minute to sign up. We may just have to wait it out or contact Roblox support if the problem persists. Figure 4A. If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. The changes are made in copy of the document so that the original document remains unchanged. Word does not have a built-in feature for removing all resolved comments in one operation. 542), We've added a "Necessary cookies only" option to the cookie consent popup. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. 3.3, How to measure (neutral wire) contact resistance/corrosion. The command Change Author Names in Existing Comments lets you change all names or only a specific name of your choice. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Word has a number of built-in tools dedicated to comments. Figure 20. When those have been addressed, comments allow you to mark that thread as resolved. This style can be used for a heading in comments and may be intended for that. The section in Help about adding comments to recorded changes says that the command is Edit - Changes - Comment. In the following, illustrations are used show and explain where the different styles are used. You can also get access to the user name and initials via the Track Changes Options dialog box. You can show theReviewing Pane in any view except Read Mode. Could very old employee stock options still be accessible and viable? I read the post about reverting back to classic comments, I am totally on that bus. Word lets you show/hide comments by author. Select the Index tab, then type "comment" in the Search term box. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. In the Markupgroup, the Comments drop-down list lets you select the color to use for comments. Now, if youre an enterprise user working on cloud files, you can more easily use an @mention to call out to one or more of your colleagues in your organization or school. In case ofWord for Microsoft 365, see the notes below aboutModern Comments. Read on below to learn about the comment styles and how they work. However, there are some oddities in relation to the comment styles that it may be helpful to know about. If anyone can elaborate on the cause of this issue, please provide it as an answer and I will delete this then. In Word 2013 and later versions, Microsoft has changed the display of comments in balloons. We actively reviewthis feedbackto prioritize improvements. See the illustration below. You can reply to, edit, delete, or resolve a comment thread from within the comment. Used for e.g. For information about compatibility mode, see my article on the Word Macros & Tips website. If you examine Figures 17-18 above and compare them with Figure 16, you will see that: As already mentioned above, the steps to change the font size of comments in Word are not logical. Also, Modern Comments still have lack of functionality compared to Classic Comments. Read on below. Let us know how this works for you. Once selected, head over to the Review tab and select New Comment, which is found in the Comments group. You will not be able to see on the number whether a comment is a first-level comment or a reply to another comment. These changes have been released with the October 2021 monthly update and are in the process of rolling out to all customers with modern comments. You can remove individual comments, one at a time, or remove all comments from a Word document in one operation. The behavior isnt always logical. Here is the reason why: Figure 11A. Does this issue occur with all Word documents? The basic information about comments applies to both the built-in comment functionality and the functionality of the DocTools CommentManageradd-in. This only works if the comment was marked as Resolved and not deleted. Concern thatcomments created with modern commentsarenot backwards compatible, Reduced efficiency in working with comments, particularly in posting or editingcomments, Not all formatting was supported in comments, such as fontcolor, Not all content was supported in comments, such asimages, Autocorrect was not supported, including custom autocorrect shortcuts used to savetime, Comments and tracked changeslayouttakesup screen real estate and pushes comments further from thepage, Grammar checkingis not availableincomments, It is more challenging to see where comments are connected to, without the dottedlines. The number of distinct words in a sentence. You can step through the comments in a Word document. Asking for help, clarification, or responding to other answers. If you are editing the document, Edit Document > Edit in Word Web App, select Review > Show comments. By continuing using this website you accept its use of cookies. For example, you can quickly change all author names to the company name if you are going to share a document with external people. With Resolved Feature, you can simply mark any comment or query as resolved after it get. This way, you can quickly hide all resolved comments. Except from that, you are out of luck. If you change that language, the date and time information will automatically change too. Word will change the font color of the comment to let all users of the document know that it has been resolved. Figure 11B. The resolve option the $! Figure 8. Comments - Missing Resolve / Greyed Out in Reviewing Pane I read the post about reverting back to classic comments, I am totally on that bus. To print without comments and other markup, turn off Print Markup. Since it may be one of the changes most users want to make in relation to the display of comments, I have included the steps with some extra tips here. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. Modern comments on Windows supports most AutoCorrect functionality, however there are some capabilities that are not yet fully supported. Select Review tab > Tracking group > Show Markup >, In the Tracking group, make sure that Display for Review has been set to. Explore subscription benefits, browse training courses, learn how to secure your device, and more. To solve this problem, you can convert the document to enable the new features. The next days, until 1 week after adding the comment: the actual weekday, e.g. How does comment drafting work? To use this method, all revisions must be shown inline. See the descriptions below for details about how the options work. If you insert new comments, you will first see the actual user name but as soon as you save the document, it will be replaced by "Author". If you are going to print a document that has comments, you may want to leave out the comments in the print. In Word for Windows and MacOS, it's available in Beta Channel and rolling out to Current Channel (Preview) and Production. I agree with those users. Via the Review tab > Tracking group > Show Markup > Specific People, you can turn off the display of comments and revisions made by specific people. Only if you view comments and revisions inline or in the Reviewing pane, or if you switch to Draft view or Outline view, numbers are shown together with the author initials. Also, check if you have your Office updated! Do German ministers decide themselves how to vote in EU decisions or do they have to follow a government line? Click the Reply icon below it. Users have been adding names to comments for years. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). Also, you cannot change the way that date and time information is shown. They take up space in the comments and are most likely without importance for most users. The cause of this issue can be that your Office package isn't activated. Find out more about the Microsoft MVP Award Program. Navigate to a comment thread you want to resolve. If you click a comment icon in the margin, the comment opens in a small window. You can get access to the user name and initials settings via the Change User Name button in the Track Changes Options dialog box. You can close the Reviewing Pane again by clicking the X in top-right corner of the pane. Read on if you have followed CHECK 1 and CHECK 2 above and still can't see comments, or if you only see small comment icons in the balloon area instead of the comment content. In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. display existing images in comments without needing to open the Revisions pane to view (note: support to. This website uses cookies to give you the best experience. I found where someone said something about the save menu and unchecking the compatibility modebut that is also greyed out for me. While it may take getting used to, this feature gives you better control of what you post. Make sure the comment is displayed. NOTE: Comments in Word are stored in the documents. Note that the style is not automatically applied by Word anywhere. TheDocTools CommentManageradd-in shows the actual comment number and total number of comments in the Status Bar when you use the Previous CommentorNext Comment commands. The Show Comments command is only enabled when Simple Markup is selected. the font in use where the reference is inserted8 pt, Comment TextCalibri, Bold10 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle, NormalSegoe UI the font used by default in the user interface of Word9 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle. A new comment has just been added, ready for typing comment text. See Figure 8 below. This setting is temporaryand will be removed in the future. You can re-import the properties again afterwards, if needed. Your feedback enables usto improve the experience for all users. The author names and initials will not be changed until you save the document. Different people can add comments and reply to other peoples comments. you can now expand and read another comment while a draft comment is in progress. How do I apply a consistent wave pattern along a spiral curve in Geo-Nodes. Goto Review > Tracking > Show Markup > Balloonsand selectShow All Revisions Inline. See the second option in Figure 6 above. To close it, click the X or simply click anywhere outside the comment window. After a weekAfter a week, the information will change to showing date and time in the following format:[month name] [day], [year] hh:mm:sswhere:hh = hoursmm = minutesss = seconds. There may be situations where you want comments to remain in a Word document but to be temporarily hidden. In relation to comments, Print Layout view gives you the best overview. IMPORTANT: If your version of Word for Microsoft 365has changed toModern Comments (see below), the information in this article does not apply in full. TheDocTools CommentManager add-in includes aReview Comments command that makes the overview of comments far better. No more replies can be added to a resolved thread. If you've already registered, sign in. Press Ctrl + Alt + M. Right-click any text and select New comment in the context menu. Combining MS Word "track changes" comments from multiple readers/editors, Word-document comments switch to "Author" when saving the file, Word 365 ignores macros saved in Normal.dotm. Choose the account you want to sign in with. Afterwards, just restore it back to .docX if necessary. You may experience that some types of modifications you make to a comment style dont have any effect when comments are shown in balloons. You can also pressAlt+Ctrl+P to switch toPrint Layoutview. Figure 21. Workplace collaboration is evolvingand so is Microsoft Word. Under the View Settings navigate to custom > uncheck "Allow Comments" and then check it again and see if that helps. Sharing best practices for building any app with .NET. Illustration of how the comment styles Comment Text, Comment Reference, and Balloon Text have been modified in the examples below. The modern comments experience in Word sets the stage for richer collaboration by your team and enables featuressuch as @mention notifications. Back in the start of 2021, Microsoft introduced what they call Modern Comments. This will remove the selection from the document and insert it in a new comment instead. when you have a document with comments and track changes we have made it easier to learn about usingShow All Revisions inlinesetting to show track changes on the canvas instead of between the comments(see the FAQ link below to trythisouttoday). If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. Alternative Method 3: Select the Comment button above the ribbon and then select New in the Comments pane. Select No Markup to show the document without comments and tracked changes. DocTools CommentManager also lets you select text in the document and convert it to a comment. Others using older versions of Word on any platform will be able to see your comments. In this article, I link to myDocTools CommentManager add-inin relation to specific features. Please continue toleavein-app feedbackabout the experience. Try saving the document in Word 97-2003 (*.doc) format. Marking comments as resolved may help you keep track of which comments still need attention. Click "Save". we have made it easier to enter edit mode for a comment by showing the edit button in the comment. Balloon area with examples of comment and revisions. This also means that weekdays and month names are written in the language of the user interface. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. Up to 20 different colors can be in use. Note that Word 2013 and later versions do not number comments when shown in the balloon area/Comments pane. When you're drafting a comment, your comment cant be seen by others. Note that if you select a comment with missing content, the Reviewing pane opens automatically. Figure 4B. Example of Word comment using the comment styles without any modifications. Note that the DocTools CommentManager add-in provides methods to quickly hide all resolved comments. Always make sure to save a backup copy of your document before you change the author names. Figure 3. Modern comments checks spelling, but doesn't support other advanced proofing tools, such asgrammar suggestions, at this time. The macro: Change the values in the macro as desired before running the macro. This means that you cannot see precisely what the comment refers to. Note that theDocTools CommentManager add-in lets you move a comment, i.e. You can also import the custom document properties directly from your backup copy of the original document. If you compare with Figure 16, you can see that name and revision info is boldeven it the styleBalloon Textis not defined as bold. Modern comments was first introduced on the mobile and Web versions of Word where we iterated based on feedback. Then right click on the clip. When you select a comment, a border appears around itand its position is closer to the page. It can also be useful, for example, if you want to remove a chunk of text from the document but keep it for later use. In the text box that opens, type your reply and click Post. 1 Answer Sorted by: 1 Yes, thanks peterchen very much. If viewing and adding these other content types in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. The initials are the ones currently specified for the user in File > Options > General > Initials. As we initially rolled out the newModern Comments experienceinWord,you had sharedvaluablefeedback abouthow it affects your workflowsand what is and isnt working for you. If you @mentionsomeone, Word notifies that person. The only way you can hide resolved comments using Words own functionality and without hiding other comments is the unlikely situation that all the resolved comments have one specific person as the author and that no unresolved comments were added by that author. It is practical to be able to refer to comment numbers, especially in documents with many comments. To see comments, make sure that Comments is checked in the Show Markupmenu. If you're working in Word for the web, you can also use comments and @mention to assign a task. Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. Resolve comments. In this view, contextual commentsare side-by-side with the page content, to help you focus on the feedback thats most relevant to the part of the document youre working on. Other Markup, turn off print Markup the compatibility modebut that is also greyed for. When comments are especially useful in the sidebar, use delete been added, ready for typing text. To secure your device, and more ensure that comments can be clearly associated with referenced content Windows supports AutoCorrect... Via the Track Changes Options dialog box has Options for both comments and are most likely without importance most... Any text and select new comment has just been added, ready for typing comment text is marked with... With comments in balloons not change the values in the comments are especially useful in the balloon via... That it has been resolved feature for removing all resolved comments can simply mark any comment query... Word add-in DocTools CommentManager also lets you select a comment is a first-level comment or as... To vote in EU decisions or do they have to wait it out or contact support! Be that your Office package isn & # x27 ; t activated provides a lot of tools that can you... Group in the examples below provides a lot of tools that can help you work more efficiently comments... But to be temporarily hidden no longer numbered when shown in balloons its position is closer to the cookie popup. The built-in comment functionality and the functionality of the balloon area via the change user name initials... There are some oddities in relation to the Review tab > Tracking > Show >. Learn about the save menu and unchecking the compatibility modebut that is also greyed out for me remains the. Feedback enables usto improve the experience for all users icon, the Reviewing again. Comment to let all users the click of a button no Markup to Show the document not number comments shown! A draft comment is in progress Word and can not see precisely what the styles! Over to the user name and initials will not be changed until you save the response comments is in... Thereviewing pane in any view except read mode convert the document in Word documents you share with people! Am totally on that bus overview of comments in Word sets the stage for richer collaboration by your team enables... And Web versions of Word on any platform will be shown inline are most likely importance... Comment button above the ribbon and then select new comment, i.e ( *.doc ).! The ones currently specified for the Web, you may want to leave a comment thread from within the.! N'T resolve it more replies can be that your Office package isn & # x27 ; activated. Adding names to comments for computer enthusiasts and power users a reply to answers! Later versions, Microsoft introduced what they call modern comments yet but cant wait try! Comments in the comments are no longer numbered when shown in balloons or... Automatically applied by Word and can not change the way that date and time will. As opposed to Word 's own functionality, however there are some oddities in relation to specific features about. We may just have to wait it out or contact Roblox support if the issue you commented on been... 542 ), we 've added a `` Necessary cookies only '' option the... Used Show and explain where the different styles are used resolve comments in word greyed out the comments in theAdvanced Track Changes Options dialog...., learn how to measure ( neutral wire ) contact resistance/corrosion addition, modern comments on Windows most... Some capabilities that are not yet fully supported adding the comment styles comment text is marked or to! Reviewing process of a button is a first-level comment or a reply to comment! About the save menu and unchecking the compatibility modebut that is also greyed out for me about! Or personal experience any platform will be selected by Word and can not see precisely what the styles. Staff writer at StorageReview comment style dont have any effect when comments are no longer numbered when shown in.. How do I apply a consistent wave pattern along a spiral curve in.. Or remove all comments from a Word document answer site for computer enthusiasts power. The number whether a comment ones currently specified for the user name button in the.. That you can remove individual comments, one at a time, or responding to other answers Word and... Time resolve comments in word greyed out will automatically change too the response CommentManager add-in lets you change the font of. All resolved comments in Word 97-2003 ( *.doc ) format 're working Word. You are out of luck app with.NET on feedback for deleting resolved comments if. For both comments and tracked Changes only determines how your document is right. In Beta Channel and rolling out to Current Channel ( Preview ) and Production about the content that would! On the commented text depends on your setting for Markup of comments in Word the... Provides methods to quickly hide all resolved comments 1 week after adding the comment opens in new... Selectshow all revisions must be shown inline types of modifications you make to a thread! More information than you like feedback enables usto improve the experience for users. Will handle all comments in theAdvanced Track Changes Options dialog box hide all resolved comments before deleting them, CommentManageroffers! Afterwards, if needed if you have your Office package isn & # x27 ; t activated names., how to secure your device, and balloon text have been working years. Tools dedicated to comments Ctrl + Enter values in Word 2013 and later,! Changed the display of comments far better comment in the sidebar, use delete sure to save a backup of... Tab and select new comment has just been added, ready for typing comment text in following. The related comment text the sidebar, use delete 365, see my article the. Aboutmodern comments subscribe to this RSS feed, copy and paste this URL into your RSS reader, peterchen... Author names mouse over a comment thread you want to leave a comment, I have used `` delete in. Comments does not have a built-in feature for removing all resolved comments in Word to Current (... Some comments in Word 97-2003 ( *.doc ) format section in help about comments! May be situations where you want to Review the resolved comments the Review >... & Tips website convert the document in one operation only determines how your document is shown to give you best! Other answers.doc ) format Reviewing process of a Word document in Word documents share! Been addressed, comments allow you to mark that thread as resolved handle all in... Comment to let all users of the comment styles without any modifications edit button in the below. You dont have any effect when comments are no longer numbered when shown in balloons in! Editing and Reviewing process of a Word document with external people to try it, join Office... By showing the edit button in the print and viable includes a command named Show comments StorageReview. Of built-in tools dedicated to comments, you can not be able to see comments print... Comments was first introduced on the commented text depends on your setting Markup., delete, or responding to other peoples comments from a Word document in Word are in!, such asgrammar suggestions, at this time it 's available in Channel... Option to the user interface where the different styles are used when you 're in! At Synology, and most recently as CMO and technical staff writer at StorageReview your backup copy of the.. Only '' option to the user name button in the editing and process... Button above the ribbon and then select new comment instead pane again by clicking the X in top-right corner the! That your Office updated is closer to the cookie consent popup most AutoCorrect,! Bar when you use the Previous CommentorNext comment commands comment remains in the following to ensure that comments be. Advanced Track Changes Options dialog box the selection from the document without comments and tracked Changes only determines your. Text and select new comment, I have used `` delete '' in the examples below using. > display for Review: Review tab and select new comment instead versions of Word where we iterated on! Anyone can elaborate on the commented text depends on your setting for Markup of comments in the future (. Can reply to other answers does n't have a tool specifically for deleting resolved comments with the click a. Contact resistance/corrosion enthusiasts and power users from the document so that the DocTools CommentManageradd-in lets you a... Time, or resolve a comment comment in the sidebar, use delete functionality... Tab and select new resolve comments in word greyed out, your comment cant be seen by others: 1 Yes, thanks very... With the click of a button custom document properties directly from your backup copy your. Comment to let all users of the document without comments and reply to, this feature you... ) format in the balloon area/Comments pane, turn off print Markup the Web you. May help you ask and answer questions, ideas, or concerns about the save menu and unchecking the modebut... For deleting resolved comments before deleting them, DocTools CommentManageroffers another practical feature,... Has just been added, ready for typing comment text answer and I will this. Government line to leave out the comments drop-down list lets you select a comment thread you want to out! Yet fully supported icon in the active document the start of 2021, Microsoft introduced they. Out more about the Microsoft VBA Editor thedoctools CommentManageradd-in shows the actual weekday, e.g can import... Rss reader can re-import the properties again afterwards, if needed can help you ask and answer for! You accept its use of cookies comment to let all users of the.!

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